ASK HR: Isn’t it only fair that I am compensated for these extra duties?

Thursday October 12 2017

Four months ago, my boss quit his job, so I am

Four months ago, my boss quit his job, so I am handling his tasks as well as mine, yet I have not gotten a salary increment. PHOTO| FILE| NATION MEDIA GROUP 

By JANE MUIRURI
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Q. I work as an assistant store keeper in a manufacturing company. Four months ago, my boss quit his job, so I am handling his tasks as well as mine, yet I have not gotten a salary increment. The policy is that salary increment is to be done once at the beginning of the year. How do I pitch for a raise because I feel that eight months is too long a wait?

Appreciate that management has confidence in you to perform your former boss’s job, also, the additional responsibility is already an added advantage for your career growth.

That said, your employer should have communicated to you about the change in your roles as well as the duration you will hold fort. If you are acting for a limited duration as a replacement is being sourced, then there should be an element of compensation for the added responsibilities. Most companies have a policy that guides the amount of compensation, and it is mostly a percentage of your salary or the difference between your salary and the entry level for the role in which you are acting.

Annual salary reviews are done once a year in most organisations, however there are exceptions which are done out of the normal salary review cycle. Promotions are done as they happen and the salary reviewed accordingly. Most organisations have a cut-off date whereby, if an employee is promoted by that date, then they are not eligible for the annual salary review.

In your case, if the management have decided to promote you to the next role, the most prudent action to take is to give you an official letter communicating your grade, revised salary and benefits.

This letter should be accompanied by a job description outlining your new responsibilities. The communication also empowers you to perform your role with confidence as you understand the expectation from management and the span of your authority.

Approach your boss and seek clarification on whether you are acting for a specific duration before a substantive appointment is done.

The discussion will guide you on whether to seek for an acting allowance or promotion, in which case your terms will need to be revised.

Whichever way it goes, this is a good opportunity you have been given; take advantage of it and put your best foot forward to deliver beyond the expectations of the management.